Girl Scouts of the Northwestern Great Lakes- Internet Social Networking and Blogging Policy

Below is the current Social Networking and Blogging Policy for Girl Scouts of the Northwestern Great Lakes. The organization is in the process of adopting the Social Media policy from GSUSA. Many of the employees for Girls Scouts are seasonal employees, but the Social Networking and Blogging Policy is very similar for all employees.

Internet Social Networking and Blogging Policy

In general, our Council views social networking sites (e.g., Facebook, MySpace), personal Web sites,

and Weblogs positively and respects the right of employees to use them as a medium of self-expression

while NOT at work. See the policy on Email/Internet/Telephone/Facsimile located in the personnel

policy manual.

 

However, if an employee chooses to identify himself or herself as an employee of our Council on such

Internet venues, some readers of such Web sites or blogs may view the employee as a representative

or spokesperson of the Council. In light of this possibility, we require, as a condition of employment at

GSNWGL, that employees observe the following guidelines when referring to the Council, its camps, its

programs or activities, its members, and/or other employees, in a blog or on a Web site.

 

Employees must be respectful in all communications and blogs related to or referencing the

Council, its camps, its programs or activities, its members, and/or other employees.

 

Employee’s opinions may not always be the same as the council’s. Employees should make sure

that their presence in the social media world is in the first person – using “I” instead of “we.”

Employees must not use obscenities, profanity, or vulgar language.

 

Employees must not use blogs or personal Web sites to disparage the Council, its camps, its

programs or activities, its members, and/or other employees.

Employees must not use blogs or personal Web sites to harass, bully, or intimidate other

employees or members. Behaviors that constitute harassment and bullying include, but are not

limited to, comments that are derogatory with respect to race, religion, gender, sexual orientation,

color, or disability; sexually suggestive, humiliating, or demeaning comments; and threats to stalk,

haze, or physically injure another employee or member.

Employees must not use blogs or personal Web sites to discuss engaging in conduct that is

prohibited by the personnel policies (e.g. off-duty use of illegal drugs).

 

Employees must not post pictures of members or other employees on a Web site without

obtaining written permission.

The use of our copyrighted Council name or logo is not allowed without written permission.

 

Employee work email addresses may not be listed on a personal social networking site.

 

Employees are encouraged to not list GSNWGL as their employer – an alternative is to list the

employer as a “not-for-profit organization”. If employees list the Council as an employer, they

must note: “This site is for private use. It is not an official site of GSNWGL. The opinions, views

and communications found on this site are NOT sponsored by GSNWGL or its camps or its

affiliates.”

 

Per the Code of Conduct in the personnel policies, employees are required to preserve the

confidentiality of all GSNWGL proprietary information.

 

If an employee requests to use a social networking site for GSNWGL purposes to communicate with

members or potential members, the Brand and Marketing Department will determine the

appropriateness of the request and provide guidelines if approved.

 

Any employee found to be in violation of any portion of this Social Networking and Blogging Policy will

be subject to immediate disciplinary action, up to and including termination of employment.

Approved by the Board on October 8, 2009.

Girl Scouts of the Northwestern Great Lakes, Inc.

Internet Social Networking and Blogging Policy

This agreement acknowledges I have read, understand, and agree to the Internet Social

Networking and Blogging Policy. By signing this form, the employee agrees to the terms of

the internet social networking and blogging party policies set forth by the council. This

council has the right to adjust this policy at any time.

Accepted by: _____________________________________________________________

Employee/Date

Received by: _____________________________________________________________

HR Director/Date

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